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Job Title: Executive Assistant - Join a $40B, Fortune 100 Industry Leader!
Company Name: Thermo Fisher Scientific
Location: Madison, WI
Position Type: Full Time
Post Date: 07/01/2022
Expire Date: 08/08/2022
Job Categories: Administrative and Support Services, Agriculture, Forestry, & Fishing, Computers, Software, Information Technology, Transportation
Job Description
Executive Assistant - Join a $40B, Fortune 100 Industry Leader!

When you’re part of the team at Thermo Fisher Scientific, we’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals!

How will you make an impact?

The Executive Assistant position will support the VP/GM for Spectroscopy business within the Material and Structural Analysis Division (MSD) of Thermo Fisher Scientific. The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special operations projects, and executive initiatives.

What will you do?

  • Function as the primary interface for the VP/GM of Spectroscopy and his teams as necessary. Interface professionally with other key leaders, customers, and employees.
  • Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent inquiries from the corporate office, global sites, and internal/external stakeholders over multiple time zones.
  • Maintain and manage multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
  • Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively and on time compile, submit, and track expenses for the executives. Proactively anticipate potential travel issues and respond accordingly.
  • Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
  • Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/site coordination, audio/video set-up and management as needed, catering and program material preparation. Events could include leadership off-site meetings, customer visits, town halls, team meetings, etc.
  • Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms as needed.
  • Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate contract renewals of executive memberships, external commitments, and approvals needed in a timely manner.
  • Generate, compose and edit confidential, routine and non-routine documents. Proof-read documents and materials and correct as necessary and/or compose routine correspondence using predetermined formats.
  • Provide innovative, creative and time-tested methods and procedures for fostering continuing improvement to practices or processes.
  • Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality.
  • Collaborate and drive results in a complex global organization during times of change, evolution, and transformation. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line team members that are geographically dispersed.
  • Complete projects, special assignments, other tasks and duties as assigned.
How will you get here?
  • High school diploma or equivalent required.
  • 7+ years of administrative experience, preferably in a fast-paced environment. C-level executive administration experience desired.
Knowledge, Skills, Abilities:
  • Exceptional written and verbal communication skills.
  • Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools.
  • Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc.
  • Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.
  • Previous success at building strong organizational relationships and fostering teamwork.
  • Professional, authentic, approachable, and diplomatic in nature. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.
  • Comfort and ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations.
  • Accuracy is required in performing all functions of this position.
  • Ability to work to deadlines or address priorities even if after work hours (as needed).

At Thermo Fisher Scientific, each one of our over 100,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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Contact Information
Company Name: Thermo Fisher Scientific
Website:https://thermofisher.contacthr.com/109958830
Company Description:

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